What now?

Organisation Registration

Before applying for funding (by submitting a project proposal), all organisations (partners) involved in the project must first be registered with the Commission. For certain actions, you must apply through the National Agencies and, for others, through EACEA.

Register your organisaiton

Organisation ID

If you are submitting a proposal to a National Agency you require the Organisation ID.

If this is your organisation’s first time applying through a National Agency, you have to register your Organisation first and obtain an Organisation ID. Please follow the link below:

https://webgate.ec.europa.eu/erasmus-esc/organisation-registration/screen/home

Organisations that have already participated in an Erasmus+ or European Solidarity Corps action managed by a National Agency and have a Participant Identification Code (PIC) have been assigned an Organisation ID automatically.

Financial Conditions when applying for Erasmus Programme Funding

The National Agency will only accept bank accounts from registered banking institutions. Bank details quoting personal names will not be accepted (that is, bank accounts held in personal names are not accepted) and the account must be registered in the organisation’s name. In the case of informal groups only, personal accounts held in joint names are accepted. One of the account signatories must be the legal representative of the informal group. Please refer to the below paragraph for the definition of a bank.

A bank is a financial institution licensed to receive deposits and make loans. This is also called the business of banking. In Malta, the carrying out of such an activity requires the obtainment of a license from the Malta Financial Services Authority (MFSA), which is empowered to conclusively determine whether the business of banking is being carried out or not. Banks domiciled in other countries within the EU will be licenced by their county’s respective financial services authorities.”

Personal Identification Code (PIC)

If you are submitting a proposal to the EACEA you require a Participant Identification Code, or PIC, a unique code that identifies an organisation.

Follow the below steps which will guide you through the process:

1. Registration of organisation

2. Validation of organisation  – LEAR appointment and Financial viability check 

3. Data update 

More information on this can be found in the Portal FAQs and User Guide. One can also visit the IT helpdesk to for answers to your questions about the Participant Portal tools and processes.

On completing registration, you will receive a 9-digit Participant Identification Code (PIC) – to be quoted in your proposal and in any correspondence with the Commission. Furthermore remember that if you intend to name another organisation as a partner in the application form, they also must have a PIC.

Duplicate PICs If someone creates a new PIC for your organisation while you already have one, your LEAR or Account Administrator should contact the Validation Services via the messaging tool in the Beneficiary Register (My Organisations page on the Participant Portal) so that they transfer any information related to this duplicate PIC to the correct PIC.

Video Tutorials

How to apply for a PIC

Applications

Applicants can choose to fill in the applications in English or in Maltese. Click here for more information about all the upcoming deadlines.

Application forms and guidelines to apply

Technical guidelines for completing application e-Forms

Step by Step guide for Quality Label Applications

Application Forms 

  1.     Quality Label
  2.     Volunteering Projects
  3.     Jobs and Traineeships
  4.     Solidarity Projects

Payment to European Solidarity Corps Beneficiaries

Pre-financing Payment

The National Agency provides pre-financing payment to beneficiaries after the Grant Agreement is signed by both parties (the beneficiary and the National Agency). Pre-financing is intended to provide the beneficiary with a float. The first pre-financing payment may be split into two or more instalments, depending on the type of action that the project is addressing as well as the result of the risk assessment conducted by the Agency.

Interim and Final Payment

The interim and final payment will be disbursed by the National Agency on the basis of the analysis of reports and payment requests submitted by the beneficiary.

The beneficiary is advised to refer to the section ‘Payment Procedures’ in the European Solidarity Corps Guide which is published annually by the European Commission for further details.

A. Grant Award Procedure 

Ineligible applications within 7 calendar days from receipt of notification from the National Agency requesting further proof/clarifications from the applicant.

B. Grant Award

  • Pre-financing
  • Primary Checks

On the spot check during/after the action within 30 calendar days from receipt of a draft report sent to the beneficiary from the National Agency.

  • Finance

Suspension of payment within 30 calendar days from receipt of notification from the National Agency.

Determination of interim or final grant within 30 calendar days from the receipt of a notification from the National Agency.

Mobility Tool+

Once you become a beneficiary of the European Solidarity Corps, you will become a user of the Mobility Tool+. Download Mobility Tool+ Guide for Beneficiaries.

A step by step guide for beneficiaries on how to submit a final report. A step by step guide for beneficiaries on how to add a mobility. A step by step guide for beneficiaries on how to export and import mobilities. A step by step guide for beneficiaries on how to read the error log. A step by step guide for beneficiaries on how to work with a CSV file.

Logos to use – guidelines for funded projects

Beneficiaries of European Solidarity Corps funding are obliged to display the EU flag and to acknowledge the support received under the relevant EU programmes in all communication and promotional material. Click here for further information.

Where can I find a project?

The European Solidarity Corps Portal offers a place for young people and organisations (holding a Quality Label and willing to implement solidarity activities) to find each other. In the portal, organisations can advertise opportunities for volunteering activities, traineeships and job and can search for potential volunteers, trainees or employees for their projects.

Registered candidates can also look for projects, contact organisations and express their interest in projects advertised in the Portal.

If  an organisation finds you through portal and offers you a position on their project, you do not have to agree to take up their offer – the decision on whether or not to join a project is always completely up to you.

If you decide that you do not want to join any European Solidarity Corps projects, you can at any time  either temporarily hide your profile from organisations or delete your account completely. You can also choose to stop receiving emails and other communications. Further information on the data privacy policy applicable to the European Youth Portal can be found  here

If you are not interested in any volunteering projects, traineeships or jobs, you can create your own solidarity project. If you are a group of minimum 5 young people, you can develop and implement a Solidarity Project. These projects will you give the chance to express solidarity by taking responsibility and committing yourself to bring positive change in your local community.

 

What happens after I find a project?

Once you match with an organisation, organisations generally ask you to join a Skype call to meet with them personally. After the skype call, (if both parties agree), you will receive a date to start and have a pre-departure training from your sending organisation to discuss further the opportunity you have. During this pre-departure training, you will;

  • discuss your tasks and responsibilities in your project further,
  • receive an Info-Kit,
  • learn about Online Linguistic Support,
  • receive a volunteering or training agreement or employment contract to sign
  • gather necessary information about insurance, if needed visas and vaccinations.

During first a few months in your project country,  you will have an on- arrival training (provided by the National Agency) of the hosting country. During on-arrival training you will;

  • gather knowledge about the hosting country
  • understand your rights and  obligations
  • prepare yourself for the activity period and your unique European Solidarity Corps experience
  • discuss and adopt cultural and personal challenges
  •  get to know other European Solidarity Corps participants and build a European Solidarity Corps network.